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Q: We are investing more money in our MSP marketing, but we’re looking for ways to track our success. What marketing metrics should we measure?

First of all, congratulations! Measuring the effectiveness of your campaigns is a great way to know if your marketing is on the right track. Good marketing metrics can help you tweak your approach to get better results or abandon a campaign before it costs you too much time, money, and effort with little or no return.

To help your marketing team get on the right track, we spoke to Richard Delahaye, VP of marketing at Barracuda MSP. He shared his advice on how MSPs can make the most of marketing metrics and benchmarks to achieve the results that they’re looking for.

MSP marketing success metrics to track

measuring msp marketing successIt can be helpful to look at your marketing in two parts, marketing to prospective customers versus marketing to current customers, because you’re aiming for different results in each group. With a prospective customer, the goal is for them to turn into a customer. For a paying customer, often the goal is to keep them happy and hopefully to get them to buy more.

Prospective customers

A few metrics that you might want to track for prospective customers are how fast your database is growing or your website conversion rate. How many people who visit your web site fill out a form or call you? If a metric like this is underperforming against a benchmark, you can dig around to find out why. It could be a broken link, a broken form, confusing navigation, or something else you may have missed. Metrics can be helpful in identifying problems that you might be having with your current Marketing assets and methods.

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You can also use metrics to plan and track events such as webinars or meet-and-greets. Understanding typical benchmarks for email opens, click-throughs, registrations, and attendance can help you estimate the number of people you can expect at future events just from the list size of invitees. By understanding what your results should look like, you can identify what is working well and what’s not and hopefully prevent future under-performance.

For example, if you were to look at it from a campaign perspective, at the top of the funnel you may have started with sending an email to 1,000 people. X amount of people opened that email, Y people responded, Z sales conversations happened and hopefully, a handful of actual sales at the bottom. Each stage of the funnel could be a good metric to track for that campaign.

Current customers

For current customers, you could track how many additional services you’re adding to existing accounts. This is usually a combined effort from sales and marketing but tracking this closely can help identify what’s working and what isn’t.

Another thing that’s important to measure on the customer front is engagement. For example, how many people are subscribed to your blog? How many people are unsubscribing from your emails? You want to make sure your engagement metrics are going in the right direction, because that can help you determine how well your marketing is being perceived by your customers.

Metrics musts

As with any business, your MSP needs to be sure you are tracking metrics that matter. There is no point in tracking metrics that no one cares about. It’s important to focus on the details, but you want to make sure the metrics you’re reporting matter to your boss and that the business as a whole understands what the numbers mean and don’t mean. For example, if one of your metrics is the number of leads that you’re generating, what counts as a lead? Does it mean a new name in the database or someone who has contacted the company for a quote?

Lastly, understand that good metrics don’t always come cheap. You need to invest time and money to produce metrics you can rely on. Often metrics can be built into your CRM or other marketing tools, but sometimes you need to do some preparation to make sure your data will be accurate while also needing to track certain metrics by hand if necessary.

What to do if things seem way off

When marketing metrics and benchmarks are telling you something is wrong, take a critical look at what you are doing. For example, if your website isn’t capturing leads — don’t abandon it — try to find a way to fix it! However, if your metrics are set up correctly, nothing is broken and the campaign is just not producing results, abandon this activity and start another. You only have so many hours in the day and so many campaign dollars, so you should put them good use doing an activity that produces results.

In summary, a good way to think about metrics is to think less is more. A small set of good metrics, measured accurately, is better than a broad set that is error-prone or poorly understood.

Finally, a former mentor of mine always talked about “Analysis-paralysis.” In other words, if you spend too much time trying to measure what’s going on, you aren’t spending enough time doing good marketing. Having no metrics is a bad thing, but too many can really slow you down when you could be planning and executing your next campaign. Find out what matters to your business, track those results and use the data you collect to learn from your mistakes and constantly improve.

Photo: lidante / Shutterstock

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Morgan Pratt

Posted by Morgan Pratt

Morgan Pratt is a Content Marketing Associate at Barracuda MSP. In her role, Morgan creates and shares education and enablement materials built with today's MSPs in mind. She recently became the primary copyeditor on and enjoys working with our growing roster of contributing writers as well as MSPs themselves. Morgan has significant experience managing social media accounts for SMB clients as well as developing marketing campaigns and content.


  1. Good article


  2. Very good read, and great primers to get some ideas. These days it’s not only about new clients but also need to stop the churn.


  3. Very good read, and great primers to get some ideas. These days it’s not only about new clients but also need to stop the churn.


  4. Very good read, and great primers to get some ideas. These days it’s not only about new clients but also need to stop the churn.


  5. Helpful tips in this article. In educating businesses on effective marketing measurement, I would challenge them to ‘zoom out’ every once in a while from from all the analytical measurements and simply evaluate if the business is growing. Sometimes we get so mired in following the data, we end up not really measuring anything meaningful at all.


  6. Informative article. Thank you for sharing.


  7. Backward funnels are a must!


  8. Keeping track of additional services for our clients is definitely tricky. We call them “additions” to their contracts with us. We have to keep up with most of them manually month to month and adjust their agreements manually for billing. Tedious.


  9. Wow. This information is very helpful to my team. Will definitely be passing it along.


  10. This is such a good article, I am sending the link to my boss!!


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